10.2.2023 (Special)

The Davison Township Board of Trustees convened a special meeting on October 2, 2023, primarily to address workforce sustainability and departmental efficiency. A significant portion of the meeting focused on the Clerk's Office, specifically the potential transition of a position to a salaried, unionized accountant role to streamline the pre-audit process.

Additionally, the Board emphasized the importance of proactive management regarding future personnel needs. This includes the creation of departmental manuals and job-shadowing programs to prepare for upcoming retirements, ensuring that the township remains prepared for growth and operational continuity.

• Personnel Succession Planning: The Board identified a need to plan for future hiring well in advance of employee retirements to maintain township operations.
• Departmental Documentation: There is a recognized need to implement departmental manuals to assist new employees in transitioning into roles.
• Clerk's Office Restructuring: The Board discussed moving a specific position in the Clerk's Office to a salaried role to eliminate the necessity of a pre-audit.

• Jim Slezak, Supervisor
• Michael T. Leffler, Clerk
• Tim R. Green, Treasurer
• Matthew Karr, Trustee
• Lori Tallman, Trustee
• Jami Vert, Recording Secretary
• David Lattie, Attorney (Absent)

• Agenda Amendment: A motion was made by Slezak and seconded by Leffler to amend and adopt the October 2, 2023, agenda by removing item "a." The motion carried unanimously.
• Accountant Re-classification: The Board discussed re-classifying a position within the Clerk's Office to a salaried, unionized role with a pay scale of approximately $40/hour, aimed at eliminating the pre-audit process.
• Succession Strategy: The Board discussed the need for proactive hiring, job shadowing, and the implementation of departmental manuals to prepare for future staff departures.
• 10-Year Plan: The Board initiated a discussion regarding the development of a 10-year plan for future township personnel requirements.
• Adjournment: A motion was made by Green and seconded by Tallman to adjourn the meeting at 9:43 a.m. The motion carried unanimously.

• Accountant Pay Scale: The proposed re-classified position is estimated at approximately $40/hour.
• Cost Offsetting: The Board discussed offsetting the cost of the new salaried position through contributions from the Fire and Senior Center.

• Manual Creation: Develop and implement operational manuals for each department to facilitate easier staff transitions.
• Succession Planning: Implement job-shadowing processes for future employees.
• Process Review: Utilize Plante Moran to explain and review existing processes within the Clerk's department.
• Future Planning: Conduct future discussions regarding the 10-year personnel requirement plan.