3-16-20

The March 16, 2020, meeting of the Davison Township Board of Trustees addressed several routine financial and administrative matters, alongside new business regarding township maintenance and department equipment. The Board reviewed February 2020 revenues and expenditures and approved the upcoming year's meeting and holiday schedules.

Significant business included the approval of the 2020 Dust Control Program through the Genesee County Road Commission and the procurement of a music license for township events. Additionally, the board moved into an executive session to discuss personnel matters, specifically the potential hiring of a new Police Officer, which resulted in a conditional offer of employment. Toward the end of the meeting, Attorney David Lattie provided guidance on maintaining public meeting accessibility via conference calls or other methods in response to the emerging coronavirus situation.

• Dust Control: The board approved the 2020 Dust Control Program using 38% Calcium Chloride.
• Music Licensing: A $364 annual license was approved to cover music played at township events.
• Police Equipment: Approval was granted for the Police Department to purchase a new vehicle (preferably a truck) with a budget not exceeding $28,500.
• Personnel: A conditional offer of employment was extended for a new Police Officer position.
• COVID-19 Preparedness: The board discussed potential changes to meeting formats (such as conference calls) to ensure business continuity during the pandemic.

• Tim Elkins: Supervisor
• Cindy Shields: Clerk
• Pat Miller: Treasurer
• Matthew Karr: Trustee
• Travis Howell: Trustee
• David Lattie: Attorney
• Rick Freeman: Chief of Police
• Jerry Harris: Deputy Chief of Police
• Rhonda Clark: Recording Secretary
• Casey Reed: Davison Township Parks & Rec. Director (mentioned)

• Agenda and Minutes: The March 16 agenda and the February 7 and February 10, 2020, meeting minutes were approved.
• Financial Reports: Approval of the February 2020 Treasurer’s Report and the payment of board bills.
• 2020 Dust Control Program: Approval of the program with a spread rate of 1,500 gallons per mile per application.
• Music License: Approval of a $364 annual license for local governmental entities.
• Schedules: Approval of the 2020-2021 Meeting Schedule and the 2020-20 1 Proposed Holiday Schedule.
• Police Vehicle: Approval of a purchase request for a new vehicle not exceeding $28,500.
• Public Comment: The public comment period was opened at 7:04 pm, but no members of the public spoke.

• Meeting Date: March 16, 2020.
• Reporting Period: February 2020 (Revenues/Expenditures).
• Effective Schedules: 2020-2021 Meeting and Holiday schedules.

• February 2020 Total Revenues: $7,392,905.56.
• Expenditures (Feb 5, 2020 – March 10, 2020): $2,621,888.44.
• Music License Cost: $364 per year.
• Police Vehicle Budget: Not to exceed $28,500.

• Adopt March 16 Agenda: Motion by Shields, Second by Howell. Carried unanimously.
• Approve Feb 7, 2020 Minutes: Motion by Karr, Second by Howell. Carried unanimously.
• Approve Feb 10, 2020 Minutes: Motion by Karr, Second by Howell. Carried unanimously.
• Approve Feb 2020 Treasurer’s Report: Motion by Karr, Second by Howell. Carried unanimously.
• Approve Board Bills: Motion by Karr, Second by Howell. Carried (Roll call: Yes—Miller, Shields, Elkins, Karr, Howell).
• Approve 2020 Dust Control Program: Motion by Karr, Second by Howell. Carried (Roll call: Yes—Shields, Elkins, Karr, Howell, Miller).
• Approve Music License: Motion by Karr, Second by Shields. Carried (Roll call: Yes—Elkins, Karr, Howell, Miller, Shields).
• Approve 2020-2021 Meeting Schedule: Motion by Karr, Second by Howell. Carried unanimously.
• Approve 2020-2021 Holiday Schedule: Motion by Karr, Second by Howell. Carried unanimously.
• Approve Police Vehicle Purchase Request: Motion by Shields, Second by Karr. Carried (Roll call: Yes—Karr, Howell, Miller, Shields, Elkins).
• Convene Executive Session: Motion by Elkins, Second by Howell. Carried (Roll call: Yes—Howell, Miller, Shields, Elkins, Karr).
• Reconvene Regular Session: Motion by Shields, Second by Howell. Carried (Roll call: Yes—Miller, Shields, Elkins, Karr, Howell).
• Conditional Offer of Employment: Motion by Elkins, Second by Karr. Carried (Roll call: Yes—Miller, Shields, Elkins, Karr, Howell).